My word for the year 2017 is space. All of my goals for 2017 are focussed on one thing creating Space be it physical or be it mental. Today I want to talk about making space in my brain, by, clearing clutter. One form of mental clutter is emails.
I don’t talk about it much here, but I have a full time job, I am a new mum (currently on maternity leave), an Etsy store and several other side hustles like selling on ebay and offering my services on Fiverr.
In an attempt to be super organised I created 5 different email address, one personal, one I decided to create with my new surname after getting married, one for blog, one for Etsy store and one for all the newsletters I subscribe to, side hustles, and various competitions I enter because I don’t want these things to clog my primary inbox.
While it seemed like a good idea it was to much to manage. A couple of years back I came across something called inbox zero. I know it’s not a new concept. I have been successfully doing it for few years I thought I will share my process here.
I empty my inbox daily and here is how I do it.
For any email there are three possible scenarios:
1. If it requires action? What type of action could it be, someone asking for info then reply else file or delete.
2. If an email needs filing, I do it in one folder – which essentially involves moving the email to a Processed folder. I manually create this folder but one can move the email to Archives too.
3. If the email needs deleting – press delete. I don’t think too much about what if I need this to information again because if it’s important some always has a copy.
4. If an email requires action I do it straightaway (if it needs less than 10 minutes) otherwise I create a task to defer it to future with a deadline. I will talk about what app I use to create and manage task next week.
Lastly if the action it to delegate it do that, this is best if you are working in a team.
How do you manage your emails? Do you empty it everyday or growing unread email count doesn’t bother you.